{"id":5669,"date":"2026-10-14T08:18:46","date_gmt":"2026-10-14T08:18:46","guid":{"rendered":"https:\/\/expenseplus.co.uk\/fund-accounting\/?p=5669"},"modified":"2026-10-14T08:42:19","modified_gmt":"2026-10-14T08:42:19","slug":"gasds-10-top-tips-for-church-and-charity-treasurers-claiming-gift-aid-on-small-donations","status":"publish","type":"post","link":"https:\/\/expenseplus.co.uk\/fund-accounting\/gasds-10-top-tips-for-church-and-charity-treasurers-claiming-gift-aid-on-small-donations\/","title":{"rendered":"GASDS &#8211; top tips for charity and charity treasurers on claiming Gift Aid for small donations"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The Gift Aid Small Donations Scheme (GASDS) gives UK charities and churches a way to claim Gift Aid on small cash or contactless card donations of \u00a330 or less where no Gift Aid declaration has been given.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Examples include cash collected during street collections in buckets, in donation boxes or wall safes in churches, museums and art galleries, or in collection plates and offering bags during church services.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Through the Gift Aid Small Donations Scheme, your charity or church can receive up to \u00a32,000 additional income a year.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the 2024\/25 tax year, UK charities claimed around \u00a340 million through GASDS. The scheme allows charities to benefit from tax relief on small, anonymous donations they receive. This income would otherwise attract no tax benefit at all.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this article, we cover 10 key things for charity treasurers to know about GASDS. These top tips cover the rules and pitfalls to be aware of to help maximise the amount of Gift Aid your charity or church can claim back from HMRC.<\/p>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Table of contents<\/h2><ul><li><a href=\"#h-1-to-claim-gasds-you-don-t-need-to-know-who-made-the-donation\" data-level=\"2\">1. To claim GASDS, you don\u2019t need to know who made the donation<\/a><\/li><li><a href=\"#h-2-gasds-applies-to-contactless-donations-as-well-as-cash-donations\" data-level=\"2\">2. GASDS applies to contactless donations as well as cash donations<\/a><\/li><li><a href=\"#h-3-the-gasds-limit-is-2-000-per-tax-year\" data-level=\"2\">3. The GASDS limit is \u00a32,000 per tax year<\/a><\/li><li><a href=\"#h-4-charities-with-multiple-buildings-may-be-able-to-claim-more-gasds\" data-level=\"2\">4. Charities with multiple buildings may be able to claim more GASDS<\/a><\/li><li><a href=\"#h-5-you-must-claim-gift-aid-to-claim-gasds\" data-level=\"2\">5. You must claim Gift Aid to claim GASDS<\/a><\/li><li><a href=\"#h-6-you-have-two-years-to-claim-gasds\" data-level=\"2\">6. You have two years to claim GASDS<\/a><\/li><li><a href=\"#h-7-keeping-records-is-required-for-gasds\" data-level=\"2\">7. Keeping records is required for GASDS<\/a><\/li><li><a href=\"#h-8-donations-must-be-deposited-into-a-uk-bank-account\" data-level=\"2\">8. Donations must be deposited into a UK bank account<\/a><\/li><li><a href=\"#h-9-you-can-claim-gasds-on-donations-where-you-know-the-donor-s-name\" data-level=\"2\">9. You can claim GASDS on donations where you know the donor&#8217;s name<\/a><\/li><li><a href=\"#h-10-a-penalty-from-hmrc-can-block-your-gasds-claim\" data-level=\"2\">10. A penalty from HMRC can block your GASDS claim<\/a><\/li><li><a href=\"#h-how-expenseplus-simplifies-the-management-of-gasds-nbsp\" data-level=\"2\">How ExpensePlus simplifies the management of GASDS&nbsp;<\/a><\/li><\/ul><\/div>\n\n\n\n<p class=\"wp-block-yoast-seo-estimated-reading-time yoast-reading-time__wrapper\"><span class=\"yoast-reading-time__icon\"><svg aria-hidden=\"true\" focusable=\"false\" data-icon=\"clock\" width=\"20\" height=\"20\" fill=\"none\" stroke=\"currentColor\" style=\"display:inline-block;vertical-align:-0.1em\" role=\"img\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 24 24\"><path stroke-linecap=\"round\" stroke-linejoin=\"round\" stroke-width=\"2\" d=\"M12 8v4l3 3m6-3a9 9 0 11-18 0 9 9 0 0118 0z\"><\/path><\/svg><\/span><span class=\"yoast-reading-time__spacer\" style=\"display:inline-block;width:1em\"><\/span><span class=\"yoast-reading-time__descriptive-text\">Estimated reading time: <\/span><span class=\"yoast-reading-time__reading-time\">8<\/span><span class=\"yoast-reading-time__time-unit\"> minutes<\/span><\/p>\n\n\n\n<h2 id=\"h-1-to-claim-gasds-you-don-t-need-to-know-who-made-the-donation\" class=\"wp-block-heading\">1. To claim GASDS, you don\u2019t need to know who made the donation <\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Unlike standard <a href=\"https:\/\/expenseplus.co.uk\/fund-accounting\/what-is-gift-aid-and-how-does-it-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">Gift Aid<\/a>, GASDS doesn\u2019t require you to identify the donor or hold a Gift Aid declaration for them. It\u2019s designed for situations where it simply isn\u2019t practical to collect donor details. For example, a church collection plate or a street bucket collection.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As long as each donation is \u00a330 or less, and is collected in the UK, it can qualify.&nbsp;This \u00a330 limit applies <em>per individual donation<\/em>, not to the total money collected. For example, you can claim GASDS on a collection containing contributions from 50 people, even if the overall total collected is more than \u00a330.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If it\u2019s possible to identify a single gift over \u00a330 within the amount you collect (for example, a \u00a350 bank note) then you should exclude this gift. However, HMRC states that you can take a <a href=\"https:\/\/www.charitytaxgroup.org.uk\/news-post\/2021\/operation-gift-aid-small-donations-scheme-gasds-covid\/\">comm<\/a><a href=\"https:\/\/www.charitytaxgroup.org.uk\/news-post\/2021\/operation-gift-aid-small-donations-scheme-gasds-covid\/\" target=\"_blank\" rel=\"noreferrer noopener\">o<\/a><a href=\"https:\/\/www.charitytaxgroup.org.uk\/news-post\/2021\/operation-gift-aid-small-donations-scheme-gasds-covid\/\">n sense approach<\/a>. For example, if a donor gives \u00a325 weekly, but puts two weeks&#8217; worth of donations into the same envelope, you can treat both gifts as eligible small donations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is less likely to be appropriate to claim GASDS on a single large donation given at a one-off event (for example, a Christmas service). However, in reality, if the donor placed their gift into the collection (<em>without<\/em> an envelope), there would be no way of knowing that one donor had given a large cash donation. Therefore, it <em>would<\/em> be okay to claim GASDS.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Donations and the Gift Aid claimed on these must be used for the charitable purposes of the charity or church.<\/p>\n\n\n\n<p class=\"has-pale-cyan-blue-background-color has-background wp-block-paragraph\">To qualify under GASDS, a donation has to be an outright gift. That means it&#8217;s freely given, with no benefit received by the donor in return for the payment, beyond something of negligible value like a lapel sticker. Where a payment is required (e.g. &#8216;minimum payment of \u00a35 to attend&#8217;), this is not eligible under GASDS. It\u2019s worth noting that <strong><em>membership fees<\/em><\/strong> do not qualify under the Gift Aid Small Donation Scheme. However, they can qualify under the <a href=\"https:\/\/expenseplus.co.uk\/fund-accounting\/what-is-gift-aid-and-how-does-it-work\/\">general Gift Aid scheme<\/a>.<\/p>\n\n\n\n<h2 id=\"h-2-gasds-applies-to-contactless-donations-as-well-as-cash-donations\" class=\"wp-block-heading\">2. GASDS applies to contactless donations as well as cash donations<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Since April 2019, GASDS has been extended beyond just cash donations to include contactless card payments of \u00a330 or less.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">So if your charity or church uses a card reader for donations, you can include those small contactless gifts in your GASDS claim.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is still not widely known, and many organisations are missing out as a result.<\/p>\n\n\n\n<p class=\"has-pale-cyan-blue-background-color has-background wp-block-paragraph\">While GASDS can be claimed on contactless card donations as well as cash, GASDS can&#8217;t be claimed on <strong><em>online<\/em><\/strong> card donations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For charities and churches using <a href=\"https:\/\/expenseplus.co.uk\/\">ExpensePlus<\/a> as their fund accounting software to create their charity accounts, ExpensePlus is able to automatically track which donations are eligible for GASDS. It uses the \u2018donation method\u2019 by which a donation was given to ensure that eligible donations given by either \u2018cash\u2019 or \u2018contactless card\u2019 are included.<\/p>\n\n\n\n<h2 id=\"h-3-the-gasds-limit-is-2-000-per-tax-year\" class=\"wp-block-heading\">3. The GASDS limit is \u00a32,000 per tax year<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Your charity can claim GASDS on up to \u00a38,000 of small donations per tax year. At the 25% rate of tax relief, that\u2019s a maximum of \u00a32,000 you can receive back from HMRC.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As GASDS is per tax year (6 April to 5 April the next year), you need to track which donations fall in which tax year. This is regardless of the dates of your charity&#8217;s financial year.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Surprisingly, many eligible charities and churches don\u2019t know about the GASDS scheme or assume it\u2019s too complicated. As a result, many miss out entirely on the extra income this scheme provides.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With fund accounting packages like <a href=\"https:\/\/expenseplus.co.uk\/\" target=\"_blank\" rel=\"noreferrer noopener\">ExpensePlus<\/a>, the software takes care of everything for you \u2013 paying for itself many times over! It also takes care of managing the GASDS limit to ensure you don\u2019t claim too much.<\/p>\n\n\n\n<h2 id=\"h-4-charities-with-multiple-buildings-may-be-able-to-claim-more-gasds\" class=\"wp-block-heading\">4. Charities with multiple buildings may be able to claim more GASDS<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You may qualify for the Community Buildings scheme if: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>your charity or church uses multiple community buildings &#8211; such as a church, village hall or community centre and;<\/li>\n\n\n\n<li>it hosts at least six charitable or worship events in the relevant buildings per year; and<\/li>\n\n\n\n<li>each event is attended by at least 10 people.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The Community Buildings scheme allows larger organisations to claim GASDS on up to \u00a38,000 of donations per qualifying building, rather than being limited to a single \u00a38,000 allowance across the whole charity.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For full details about this, you should read the <a href=\"https:\/\/www.gov.uk\/government\/publications\/charities-detailed-guidance-notes\/chapter-8-the-gift-aid-small-donations-scheme-from-6-april-2017#chapter-85-community-buildings\" target=\"_blank\" rel=\"noreferrer noopener\">guidance on the HMRC website<\/a> carefully.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/expenseplus.co.uk\/\" target=\"_blank\" rel=\"noreferrer noopener\">ExpensePlus<\/a> has functionality for the Community Building scheme built in. This makes GASDS easy to manage, and ensuring you keep within the limit for each building.<\/p>\n\n\n\n<h2 id=\"h-5-you-must-claim-gift-aid-to-claim-gasds\" class=\"wp-block-heading\">5. You must claim Gift Aid to claim GASDS<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">This catches many charity treasurers out. You cannot use GASDS in isolation. Your charity must have already made a successful Gift Aid claim <em>in the same tax year<\/em> <em>before<\/em> submitting a GASDS claim.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">HMRC uses this as a check to ensure only active, compliant charities benefit from the scheme.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is also worth noting that the amount your charity can claim in GASDS <em>can\u2019t<\/em> be more than 10 times what you claimed in Gift Aid in that tax year.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, if your charity only claims Gift Aid on \u00a3500 of donations in a tax year, your GASDS claim is capped at \u00a35,000 of small donations &#8211; not the full \u00a38,000.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Most charities claim more than enough in Gift Aid to be eligible for the full GASDS limit. Just don\u2019t forget to submit your Gift Aid claim <em>before<\/em> submitting a GASDS claim in any given tax year.<\/p>\n\n\n\n<h2 id=\"h-6-you-have-two-years-to-claim-gasds\" class=\"wp-block-heading\">6. You have two years to claim GASDS<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You must submit GASDS claims to HMRC within two years of the end of the tax year in which you received the donations.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">So, for donations collected in the tax year ending 5 April 2026, you must claim by 5 April 2028.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is a shorter deadline than the one that exists for Gift Aid, so don\u2019t leave it too late.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As with Gift Aid, you can submit multiple GASDS claims in any given tax year. You can submit claims manually via the HMRC portal. Or if you use <a href=\"https:\/\/expenseplus.co.uk\/\" target=\"_blank\" rel=\"noreferrer noopener\">ExpensePlus<\/a>, which directly integrates with HMRC, you can submit claims more quickly.<\/p>\n\n\n\n<h2 id=\"h-7-keeping-records-is-required-for-gasds\" class=\"wp-block-heading\">7. Keeping records is required for GASDS<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">GASDS record-keeping is considerably simpler than for standard Gift Aid. You have no donor declarations to collect or store. But records are still required, and HMRC can and does check them.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For each GASDS collection, the charity must keep details of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>the total amount collected<\/li>\n\n\n\n<li>the date of the collection, and<\/li>\n\n\n\n<li>the date the money was paid into the bank.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you use an accounting package such as <a href=\"https:\/\/expenseplus.co.uk\/\">ExpensePlus<\/a>, you can record this information when entering the bank deposit details.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For contactless card donations, you must also keep a record of the card transactions. Typically, you can download a statement of transactions from the online portal linked to your card reader.<\/p>\n\n\n\n<h2 id=\"h-8-donations-must-be-deposited-into-a-uk-bank-account\" class=\"wp-block-heading\">8. Donations must be deposited into a UK bank account<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">It\u2019s worth noting that to claim on donations through the Gift Aid Small Donation scheme (GASDS):<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>donations must be made in the UK, and<\/li>\n\n\n\n<li>the money collected must be deposited into a UK Bank account that&#8217;s kept by or on behalf of the charity.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This means you <em>can\u2019t<\/em> use GASDS to claim on donations or collections if you keep the cash without banking it. For example, if you hold the collected money within a petty cash tin.<\/p>\n\n\n\n<h2 id=\"h-9-you-can-claim-gasds-on-donations-where-you-know-the-donor-s-name\" class=\"wp-block-heading\">9. You can claim GASDS on donations where you know the donor&#8217;s name<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If you know who the donor is, you <em>can<\/em> still claim GASDS on their cash or contactless card donations of \u00a330 or less. However, you can only claim GASDS if they <em>do not<\/em> have a Gift Aid declaration in place with your organisation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you know who the donor is <em>and<\/em> they have a Gift Aid declaration, you must use the Gift Aid scheme for their donations, not GASDS.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As many charities don&#8217;t know that you can include donations from donors you know, potential GASDS income remains unclaimed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For charities using <a href=\"https:\/\/expenseplus.co.uk\/\">ExpensePlus<\/a>, there is a unique feature that ensures you don\u2019t miss out on this GASDS income. That&#8217;s because ExpensePlus automatically includes in your GASDS claim any eligible named donations of \u00a330 or less, that have been given by either cash or contactless card reader, where the donor doesn\u2019t have an active Gift Aid declaration.<\/p>\n\n\n\n<h2 id=\"h-10-a-penalty-from-hmrc-can-block-your-gasds-claim\" class=\"wp-block-heading\">10. A penalty from HMRC can block your GASDS claim<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If your charity has received a penalty from HMRC in connection with a Gift Aid or GASDS claim &#8211; even a relatively minor one &#8211; you will be unable to claim GASDS in that tax year or the following one.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is another reason why accurate record-keeping and careful Gift Aid administration really matter.<\/p>\n\n\n\n<h2 id=\"h-how-expenseplus-simplifies-the-management-of-gasds-nbsp\" class=\"wp-block-heading\">How ExpensePlus simplifies the management of GASDS&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Rather than manually tracking donations that are eligible for GASDS, <a href=\"https:\/\/expenseplus.co.uk\/\" target=\"_blank\" rel=\"noreferrer noopener\">ExpensePlus<\/a> is able to do this for you. All of the GASDS rules are built into the accounting software, so you don\u2019t have to spend time working out and collating a list of donations to claim.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">ExpensePlus automatically creates GASDS claims for your charity or church, ensuring that all eligible donations are included \u2013 not just income that has been recorded as eligible for GASDS, but eligible named donations too!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">ExpensePlus has HMRC Gift Aid integration built in, meaning you can submit GASDS claims at the click of a button, in the same way as for Gift Aid claims<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Understand GASDS &#8211; the Gift Aid Small Donations Scheme &#8211; and how it can help your charity or church boost your fundraising efforts.<\/p>\n","protected":false},"author":1,"featured_media":5723,"comment_status":"closed","ping_status":"closed","sticky":true,"template":"","format":"standard","meta":{"footnotes":""},"categories":[35,46],"tags":[],"class_list":["post-5669","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-fund-accounting","category-tips-and-resources"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>GASDS - top tips for charity and church treasurers<\/title>\n<meta name=\"description\" content=\"Understand GASDS - the Gift Aid Small Donations Scheme - and how it can help your charity or church boost your fundraising efforts.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/expenseplus.co.uk\/fund-accounting\/gasds-10-top-tips-for-church-and-charity-treasurers-claiming-gift-aid-on-small-donations\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"GASDS - top tips for charity and charity treasurers on claiming Gift Aid for small donations\" \/>\n<meta property=\"og:description\" content=\"Understand GASDS - the Gift Aid Small Donations Scheme - and how it can help your charity or church boost your fundraising efforts.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/expenseplus.co.uk\/fund-accounting\/gasds-10-top-tips-for-church-and-charity-treasurers-claiming-gift-aid-on-small-donations\/\" \/>\n<meta property=\"og:site_name\" content=\"Fund Accounting Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ExpensePlus\" \/>\n<meta property=\"article:published_time\" content=\"2026-10-14T08:18:46+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-10-14T08:42:19+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/expenseplus.co.uk\/fund-accounting\/wp-content\/uploads\/2026\/06\/Gift-Aid-on-Small-Donations.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"770\" \/>\n\t<meta property=\"og:image:height\" content=\"452\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"ExpensePlus\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@expenseplus\" \/>\n<meta name=\"twitter:site\" content=\"@expenseplus\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"ExpensePlus\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/expenseplus.co.uk\\\/fund-accounting\\\/gasds-10-top-tips-for-church-and-charity-treasurers-claiming-gift-aid-on-small-donations\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/expenseplus.co.uk\\\/fund-accounting\\\/gasds-10-top-tips-for-church-and-charity-treasurers-claiming-gift-aid-on-small-donations\\\/\"},\"author\":{\"name\":\"ExpensePlus\",\"@id\":\"https:\\\/\\\/expenseplus.co.uk\\\/fund-accounting\\\/#\\\/schema\\\/person\\\/4052ab169a2da3c6399b2c448fc4ca7f\"},\"headline\":\"GASDS &#8211; 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